Accounts Payable

Vendor Information

• Invoices are paid once a month, specifically the 4th Thursday of the month. This is when the School Board Members meet and the list of bills are reviewed and approved. In order to make sure the invoices are on the current list of bills, all invoices must be received the week prior to the meeting, preferably the 2nd Thursday of the month. Any invoices that are received after this day will be processed for payment the following month.

District 111 Employees

• Check the boxes to ensure they belong to your school (in the past some shipments were delivered to the wrong location).
• Shipments containing multiple boxes are marked 1 of 5, 2 of 5, etc. Check to see if you have received all boxes.
• If the entire order was not received make note on the packing slip regarding which box(es) are missing and notify the company.
• Remove all contents of boxes and check against packing list. Mark each item received with a check mark.
• Note any shortages or errors on the packing list and notify the company.
• If there is no packing list, copy the purchase order. Items received can be checked off. We must have some proof of delivery in order to pay the bills.
• Date and initial the packing list and upload into E Finance.